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The New W4 - How to Assist Employees with Proper Completion for Payroll Withholding Purposes

90 Minutes
6 months
Webinar Id:
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Recorded Version

$199. One Participant
$399. Group Attendees

Group Attendees: Any number of participants

Recorded Version: Unlimited viewing for 6 months ( Access information will be emailed 24 hours after the completion of live webinar)


In 2020, the IRS significantly revised the W4 form. Instead of employees simply completing the information about marital status and number of exemptions; they now have to calculate withholding to include additional amounts if they have a second job, a spouse with a job, or self-employment income. This was in response to what the IRS deemed a significant increase in liabilities owed by individual taxpayers at the end of tax years.

This took a lot of workers and payroll managers by surprise. Simple instructions became a complex maze of projections and calculations in order to compute the amount of FIT and SIT withholding from employee paychecks. So join Mark Schwartz for this webinar, where you can learn to help employees complete this form.

Why you should Attend:
  • How employees are to complete each section of the W4 based on their personal circumstances
  • When additional withholding should occur, and when it shouldn't
  • What changes to payroll systems became necessary due to the W4
  • Which existing workers should complete a new W4
  • What potential problems employees and employers face for under-withholding FIT and SIT payroll taxes
  • Which states accept the federal W4, and which have their own

Areas Covered in the Session:
  • The new W4 - step by step
    • Step 1: Personal info - including alternate relationships
    • Step 2: How to determine if it applies. When and how to use the estimator, multiple jobs worksheet or check box c
    • Step 3: Claiming dependents and calculating deductions
    • Step 4: Considering other income and/or deductions. Entering voluntary additional withholding amounts
  • The multiple jobs worksheet with example
  • The Deductions worksheet with example
  • The withholding calculation chart with example
  • Other W4 forms and explanations for when to use them
    • W4 P for pension and annuity payments
    • W4 V the Voluntary withholding request
  • Form 1040 ES explanation
  • IRS Notice 1392 for non-resident aliens
  • States with their own W4 version
  • Do you need to complete a new W4?

Who Will Benefit:
  • Payroll and HR managers
  • Compensation and hiring staff
  • Finance and Operational managers
  • Executive Staff

Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that means to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr.Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs and feels that educating clients toward faster, accurate and more complete payroll processes provide the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.

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