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Payroll and HR Recordkeeping

75 Minutes
6 months
Webinar Id:
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Recorded Version

$199. One Participant
$399. Group Attendees

Group Attendees: Any number of participants

Recorded Version: Unlimited viewing for 6 months ( Access information will be emailed 24 hours after the completion of live webinar)


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1-hour educational program = 1 PDC.
1-hour and 15 minute concurrent conference session = 1.25 PDCs.
3-hour e-learning course = 3 PDCs.

There are a myriad of state and federal legislative requirements for payroll and human resource recordkeeping.

Thankfully, in the digital age, most if not all of the data is kept by companies in one form or another.

The challenge is to have it available when you need it. We will discuss the legislative requirements in detail.

There are too many agencies to count - both public and private - that can require access to your payroll and hr records. We will go over the most common ones, and how far back they can require records for.

More importantly, we will discuss rules of thumb and best practices based on the type of businesses you run. Using these simple tips, you can manage your data storage in order to be prepared for most any eventuality.

Also, we will discuss the specific information required in your records. For the most part, there is no specific format. The only thing required is to have the right information for the specific entity requiring it. This information is directly from top level companies who help organizations of every size.

Finally, we will go over electronic data storage and archiving. You will learn how to shop for IT systems that help you search for and find the specific data required for any inquiry. If properly done, it replaces all paper and reduces audit risk.

Why you should Attend:
  • How long do I have to keep payroll and HR records?
  • How do I manage paper storage? What are the risks?
  • Is there an electronic solution that is acceptable to government agencies?
  • Is there a prescribed format for records?
  • What information must be contained in the records?
  • What agencies other than the IRS demand access to payroll and HR records?
  • How do I comply with record requests? From whom might I receive request?
  • Are there simple rules of thumb that satisfy most requirements?
  • Under what circumstances should I keep aome records longer than others?

Areas Covered in the Session:
  • General Requirements
  • IRS Guidance on Small Business Recordkeeping
  • IRS access to electronic accounting records
  • Requirements that satisfy IRS AND FLSA both
    • Requirements for FLSA only
    • Requirements for IRS only
  • Other federal acts and their requirements
  • State Requirements overview
  • Summary of content by record type
  • Information on electronic data storage and archiving
  • Best practices on handling info requests

Who Will Benefit:
  • Payroll and HR management and staff
  • Accountants
  • Payroll auditors, HR compliance personnel
  • CPA, payroll accountants, and independent payroll consultants
  • Recordkeeping staff
  • Internal auditors and regulatory compliance personnel
  • Payroll IT developers, programmers and debuggers

Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that means to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr.Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs and feels that educating clients toward faster, accurate and more complete payroll processes provide the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.

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