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Employee Expense Reimbursements
May 14, 2025
11:00 AM PDT | 02:00 PM EDT
60 Minutes
37084
Group Attendees: Any number of participants
Recorded Version: Unlimited viewing for 6 months ( Access information will be emailed 24 hours after the completion of live webinar)
Handling and processing employee expense reimbursements can be challenging enough, but to make sure that the expense program is in compliance with IRS rules to ensure that the plan remains a nontaxable event can be overwhelming.
This webinar will give the tools needed to be a expert at insuring that your expense plan is considered an accountable plan and help you avoid the common mistakes make that can make employers have to withhold taxes on such reimbursements. We will also review special concerns such as electronic methods, frequent flyer miles and spousal travel concerns. A brief discussion on per diem will be discussed as well.Why should you Attend: Will give best practices on how to handle employee expense reimbursements. Discuss and review the different IRS approved methods from Per Diem to Accountable and non-accountable plans.
Discuss details of electronic based reimbursement programs and requirements the IRS has for them.
Review of special travel situations such as spousal travel & frequent flyer miles
Areas Covered in the Session:
- IRS expense reimbursement requirements
- Expense requirements
- Accountable Plan vs. Non-Accountable Plans
- Accountable plan rules - how they apply to employee travel and expense reimbursements
- How employee business expenses made under accountable plans can be excluded from an employee's gross income
- Daily Transit Expenses
- Web Based Expense Plans
- Per Diem Plans and IRS approved methods
- Best Practices
- Taxation Concerns
Who Will Benefit:
- AP and Payroll Professionals
Dayna Reum ,CPP, FPC is currently the Director of Payroll Operations at a major medical center in Chicago. Dayna has been heavily involved in the payroll field over 17 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC (Fundamental Payroll Certification) through the American Payroll Association. She also received several merit awards for Customer Service and Acquisitions and Divestitures. Dayna is no stranger to teaching she has taught at the Metro Phoenix American Payroll Association meetings and at the Arizona, Pennsylvania and Illinois State Payroll Conference. Topics including Payroll Basics, Global/Cultural Awareness, Immigration Basics for the Payroll Professional, Multi-State and Local Taxation and Quality Control for Payroll, International and Canadian payroll.
Dayna has her CPP (Certified Payroll Professional) through the APA. She also serves on the National American Payroll Association on the National Strategic Leadership Task Force, Government Affairs Task Force (PA Local tax subcommittee). Dayna has received a Citation of Merit for her service along with being a Gold Pin member of the APA. Besides her payroll accomplishments Dayna is certified in HR hiring and firing practices and is a Six-Sigma Greenbelt.
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